Established in 1907, New York’s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers opportunities to experience Japanese culture, and fosters sustained and open dialogue on issues important to the United States, Japan, and East Asia.
Program Officer for the Business & Policy Program
The Program Officer will work with the Deputy Director in conceiving, planning and implementing approximately three programs per month. He/she will also draft and edit program materials and assist in program execution, research, program outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of Corporate Members. He/she will also oversee and manage administrative and logistical tasks.
Essential duties and responsibilities include the following. Other duties may be assigned.
- Draft and edit materials for events, Annual Report and Chronology, invitation, thank you and confirmation letters
- Develop and implement public and private events for the Business & Policy Program
- Coordinate with building staff; oversee room setup and facilities
- Liaise with collaborating organizations on program content and logistics
- Conduct research on companies, individuals and industry sectors
- Conceive and execute outreach for events via e-newsletter, twitter, hardcopy calendar and website
- Manage and grow the department’s social media presence
- Coordinate with Communications team on media outreach and online presence
- Work with Development and Special Events on networking events, including Young Professionals Network and Expats Gatherings
- Handle program registrations, payments and refunds
- Create program materials, such as guest lists, name badges, handouts, etc.
- Greet and assist program participants
- Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, and book sales
- Maintain and update constituent records in Raisers Edge
- Organize files on programs and speakers, update biographical files, photographs and institutional information
- Prepare expense and statistical reports, and handle other administrative duties
- Train and supervise interns
- Bachelor’s degree and a minimum of three to five years related experience
- Excellent verbal and written communication skills in English
- Ability to read and understand Japanese documents
- Knowledge of international business and politics
- Proficiency in Microsoft office suite, online research, social media and database management
- Superior organizational skills with ability to multi-task and work in a fast-paced environment
- Strong interpersonal skills, ability to work independently and in a team
- Availability to work occasional evening and weekend hours as needed