Job Opening: Administrative Coordinator, Greenheart International

job opening - 5Employer: Greenheart International
Type: Full-time
Start Date: October 1, 2015
Hours: Monday – Friday, 9:00 AM – 5:30 PM
Location: 712 N. Wells Street, 4th Floor, Chicago, IL 60654
Education: BA

Greenheart International is a 501(c)(3) non-profit founded in 1985 with national headquarters in Chicago, IL. Greenheart International connects people and planet to create global leaders through cultural exchange, personal development, environmentalism, volunteer service and fair-trade. Greenheart International consists of four branches: CCI Greenheart, Greenheart Travel, Greenheart Shop and Greenheart Transforms.

What we’re looking for:

The Administrative Coordinator supports both the CEO and the International Relations Manager on a wide variety of projects. If you are selected for this position, you will join a dynamic and fast-paced team that is open and communicative. You will prepare articles, announcements, newsletters, presentations, reports, and travel arrangements for the CEO. You will perform extensive research on topics related to the organization’s focus and assist in the orchestration of events. You will also work with the International Relations Manager on a daily basis to initiate follow-up with international companies interested in partnering with CCI Greenheart and Greenheart Travel on cultural exchange programs. You must demonstrate a profound commitment to the organization’s mission and values and be eager to serve as an effective and valued member of our team.

Some things you might do for the CEO:

  • Organize cultural events and coordinate plans for guest speakers
  • Research topics for future organizational initiatives
  • Edit and draft letters and announcements
  • Prepare articles for company newsletters and blogs pertaining to CEO initiatives, advocacy, Washington D.C. updates, and PR efforts within the organization
  • Create PowerPoint presentations for company and industry events
  • Manage social media postings on Facebook and Twitter
  • Assist with human resources and special projects spearheaded by the CEO
  • Prepare for staff meetings, including creating agendas, reports, and minutes and coordinating between departments
  • Assist with travel arrangements, including booking flights, hotel reservations, and other transportation as needed
  • Familiarize yourself with student exchange regulatory requirements as stipulated by the Council on Standards for International Educational Travel (CSIET) and the U.S. Department of State Bureau of Educational and Cultural Affairs

Some things you might do for the International Relations Manager:

  • Initiate international partner screening procedures upon receipt of web-based inquires for CCI Greenheart and Greenheart Travel
  • Maintain international partner profiles in the company database
  • Create materials to enhance new international partner onboarding procedures in collaboration with the International Relations Manager
  • Assist the International Relations Manager in conducting follow-up after industry conferences
  • Pursue strategic partnerships for Greenheart International in collaboration with the CEO and International Relations Manager

 Some qualifications you should have:

  • Bachelor’s degree
  • Minimum of one to two years of professional working experience
  • Desire to work as a member of a dynamic, positive, and productive team
  • Excellent written, editorial, oral, and interpersonal communication skills
  • Professional presence and composure while exhibiting sound judgment at all times
  • Exceptional ability to remain flexible, work independently, manage competing priorities, and meet deadlines in a fast-paced environment
  • Ability to communicate effectively and professionally with groups of all ages, nationalities, ethnicities, and backgrounds at varying professional levels
  • Detail-oriented and organized personality
  • Advanced computer skills with proficiency in all components of Microsoft Office Suite

For full details and to apply, see original posting.

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