Job Opening: Administrative Assistant, CCI Greenheart [temp]

job opening - 5Department: CCI Greenheart, High School Programs
Type of Position: Temporary
Preferred Start Date: ASAP
End Date: January 2016
Hours: 40 per week
Location: 712 N. Wells, Chicago, IL 60654

Greenheart International is a 501(c)3 non-profit founded in 1985 with national headquarters in Chicago, IL. Greenheart International connects people and planet to create global leaders through cultural exchange, personal development, environmentalism, volunteer service and fair-trade. Greenheart International consists of four branches: CCI Greenheart, Greenheart Travel, Greenheart Shop and Greenheart Transforms.

Within CCI Greenheart, the High School Programs Department has J-1 visa designation by the U.S. Department of State to bring international high school students to the United States on a cultural exchange program that allows them to live with an American host family and attend high school for 5-10 months. CCI Greenheart’s J-1 program is dedicated to extending the mission of cultural understanding, environmental consciousness, and world peace by connecting enthusiastic international students and American host families. As the only non-profit, eco-conscious J-1 visa sponsor, we pride ourselves on providing a quality experience by encouraging and enabling Greenheart staff, participants, Local Coordinators, and host families to work together on projects that promote environmentalism and sustainability.

What we’re looking for:

The High School Programs Department is looking to hire temporary support staff that can assist in preparation for the 2015-2016 academic year as well as with ongoing tasks.

Some things you might do as an Administrative Assistant:

  • Learn and understand application intake process for a dynamic and engaging exchange program for high school students coming to the U.S. for 5-10 months
  • Utilize our custom database
  • Provide administrative support by reviewing applications, tracking missing documents, organizing mailings, and answering phones
  • Support office staff with tasks and projects as they arise
  • Provide database support to outside users

Some qualifications you should have:

  • Bachelor’s degree
  • Minimum of one year administrative experience and/or customer service experience
  • Efficiency with data entry and a keen eye for detail
  • Comfort and aptitude learning new software and understanding work flow processes
  • High level of general computer skills and Microsoft Office Suite proficiency
  • Ability to communicate professionally and diplomatically over the phone, via e-mail, and in person
  • Be a team player and have an upbeat and personable demeanor
  • Independence and flexibility
  • Genuine desire to contribute to an organization that promotes cultural exchange and environmental consciousness

For full details and to apply, see original posting on CCI Greenheart.

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