The Japan Society of Northern California (JSNC) is a nonprofit organization with a mission to strengthen cooperation and understanding between the peoples of the United States and Japan by providing programs that help to expand knowledge, increase personal interaction and facilitate discussion of important issues.
Reporting to the Executive Director/COO, the Program Coordinator is responsible for creating, organizing and executing Japan Society programs and special events including the Innovation Awards Symposium and annual fundraising gala and auction. The Program Coordinator is also responsible for initiating and managing relationships with co-sponsoring organizations and corporate sponsors, preparing the Society’s bimonthly e-newsletter, maintaining historical program records, maintaining the program calendar and ensuring that programming is compatible with the Society’s mission and programming goals as mandated by the Society Executive Director/COO and Program Committee.
- Work with Executive Director/COO and the Program Committee to develop long-range programming goals and implement strategies and processes for achieving those goals.
- Develop and implement programs and special events on a full range of business, political, economic and cultural topics. Responsibilities include: researching and securing guest speakers, developing program themes and content and arranging for sponsorship and/or underwriting, preparing corporate grant requests and reports.
- Facilitate all logistical and related needs for programs, including: securing venues, negotiating vendor contracts, making travel arrangements for speakers, managing volunteer staff, arranging catering and managing on-site logistics.
- Initiate and manage relationships with a range of nonprofit organizations, educational institutions and businesses that can serve as program co-sponsors and venue hosts.
- Manage and facilitate the Society’s annual gala including: organizing gala committee meetings and taking meeting minutes; selecting and directing those involved (e.g. hotel staff, caterers, photographer, designer, printer, volunteers, interns, etc…); tracking sponsorship activities and coordinating on-site logistics; managing the silent and live auctions; securing event volunteers, etc.
- Prepare e-newsletter twice a month to promote upcoming Japan Society and community events.
- Update website content and post new event information.
- Oversee social media keeping content up-to-date
- Create, analyze and present monthly program reports and present to Executive Director/COO, Executive Committee and Board of Officers as needed.
- Work with the Executive Director/CO and Office Administrator on formulating the annual programming budget.
- Other duties as assigned by the Executive Director/COO.
- Personable, proactive, detail-oriented individual with outstanding organizational and multitasking skills
- Ability to work efficiently with minimal supervision as well as part of a small team
- Excellent interpersonal, writing, and proofreading skills required
- 1-2+ years of professional event planning/coordination experience required; nonprofit experience and/or experience working with nonprofit boards preferred
- BA/BS degree required
- Proficient in Microsoft Office and Salesforce; knowledge of Adobe InDesign, Photoshop, HTML5 strongly preferred. Web experience and print design and/or layout experience is a plus.
- Strong editing and writing skills
- English fluency is required
- Knowledge of Japan and Japan-related issues is a plus
- Able to work a flexible schedule including some nights and weekends
- Able to lift 30 lbs