Job Opening: Study Abroad Advisor, Middlebury College

Via JETWit Jobs.
job opening - 5Institution: Middlebury College
Location: Middlebury, VT
Education: MA required
Deadline: not listed

Position Summary

Manages and coordinates a portfolio of Middlebury C.V. Starr Schools Abroad. The Advisor serves as the primary point of contact for on-site staff, prospective students, parents and Study Abroad offices at sending institutions, as well as a secondary point of contact for students while studying abroad. Duties include student advising, application review, and admission decisions; preparation of application content; pre-departure planning; oversight and creation of web content and student handbooks; distributing information and responding to inquiries from students and other stakeholders; program coordination with staff abroad; review of program assessments; re-entry programming; planning, organizing, and writing content for external reviews by professional associations; and other administrative duties.


  • Advises undergraduate and graduate students who wish to participate in Middlebury C.V. Starr Schools Abroad, including advising regarding site selection, application process, financial aid, Middlebury policies, health and safety, cross-cultural adjustment, and other academic and non-academic issues.
  • Proactively communicates with students, parents, faculty, and external study abroad advisors regarding Middlebury Schools Abroad.
  • Prepares and disseminates relevant pre-departure, safety, course, etc. information to students, parents, and sending institutions through face-to-face meetings, virtual meetings, email, and web.
  • Responds to students’ inquiries from abroad.
  • Manages student information systems and Banner records for all students participating in Middlebury Schools Abroad.
  • Reviews applications and makes admissions decisions (approve, defer, deny) for undergraduate students to participate in Middlebury Schools Abroad.
  • Promotes study abroad through informational meetings and collaboration with academic departments.
  • Coordinates individual students’ applications to host universities, as necessary.
  • Serves as College’s primary contact for overseas staff, communicating daily concerning issues of past, current, and future students.
  • Develops advanced knowledge on visa requirements for a portfolio of countries; applies for visas as necessary.
  • Prepares and presents re-entry meetings or workshops in conjunction with relevant student support offices.
  • Has responsibility and accountability for the preparation and delivery of all pre-departure material, videos, and program handbooks for undergraduate and graduate students enrolled in Schools Abroad.
  • Prepares, updates, and disseminates predeparture.
  • Monitors safety conditions at Schools Abroad sites and communicates with stakeholders in emergency situations.
  • Organizes site visits to Middlebury for Schools Abroad directors and representatives from partner institutions.
  • Creates and maintains the Schools Abroad websites; offers general web support.
  • Serves as liaison with academic departments and faculty with respect to program and course approvals.
  • Communicates with other departments on campus (e.g., department chairs and assistants, faculty, Dean of the College Office, Commons Offices, Registrar’s Office, Financial Aid, Admissions, Counseling, Student Financial Services, College Advancement, etc.) regarding study abroad students, statistics, study abroad issues, etc.
  • Participates in Schools Abroad Faculty Advisory Board meetings.
  • Develops, maintains, distributes, and reviews students’ evaluations of Middlebury Schools Abroad.
  • Conducts site visits to the Schools Abroad and prepares site reports on each school visited.
  • Analyzes School enrollments and strategies to improve enrollment in conjunction with the Dean and Associate Dean of International Programs, set policies and procedures for Schools Abroad.
  • Participates on Search Committees for new Directors of Schools Abroad.
  • Plans and executes 1 or 2 annual recruiting trips, including study abroad fairs, language conferences, student meetings, faculty meetings, and classroom presentations. Composes reports on each visit.
  • Represents Middlebury at conferences.

Depending on school distribution, individual advisors will have additional responsibilities:

  • Hires, trains, supervises, and schedules program assistant.
  • Assists with internship placements abroad for the MIIS-MAIEM program students, working both with our staff abroad and with our partner universities.
  • Promotes Schools Abroad to MIIS graduate students and serves as liaison for advisors in Monterey.
  • Manages TerraDotta Software, including Banner integration, Payment Card Industry Compliance, applications, and Middlebury international travel registration.
  • Manages Middlebury International Programs’ Facebook presence.
  • Works with insurance providers to monitor our students’ health and safety needs and respond appropriately.
  • Gathers and synthesizes curricular information from Schools Abroad directors to explore new program development.
  • Plans and executes summer directors’ conference schedule and logistics.

Education: Master’s degree required, preferably in the field of international education or higher education administration.

Knowledge, Skills and Abilities

  • Ability to advise students, individually and in groups, on complex student related matters.
  • Ability to define and analyze complex situations, draw valid conclusions and project consequences of various alternative courses of action.
  • Demonstrated organizational, interpersonal and communication skills, both oral and written.
  • Enthusiasm for study abroad and language study in general, interest in internationalization.
  • Ability to work with people of all ages and levels (students, parents, university officials, and colleagues).
  • Ability to establish priorities and synthesize large amounts of detailed information about study abroad programs, procedures, and requirements. Outgoing personality.
  • Must be willing to take initiative and assume responsibility, but also work collaboratively as part of a team.
  • Strong language skills in one or more of the following: Arabic, Chinese, French, German, Hebrew, Italian, Japanese, Portuguese, Russian, Spanish. Experience in studying/living abroad. Knowledge of field of international education.
  • Computer skills (MS Office, Banner, Drupal, StudioAbroad preferred.

3-5 years of post-graduate experience in international education preferred.

Full details on Middlebury College’s website.

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