Job Opening: Program Associate, Stony Brook University

job opening - 5Institution: Stony Brook University
Location: Stony Brook, NY
Department: Wang Center
Education: BA required, MFA preferred
Deadline: Jan. 17, 2015

Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island’s scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County’s only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.

Required Qualifications: Bachelor of Fine Arts or Bachelor Degree in any of following studies: Business Management, Art Administration, Art History, Museum Studies, Anthropology, Linguistic Studies, Asian and Asian American Studies, Graphic Design, Communication, or Performing Arts. Two years of demonstrated experience as an Arts Administrator in cultural programs, preferably in museums, theater, cultural centers, or not-for-profit institutions. Graphic design experience in print or web. Excellent verbal and written communication skills. Proficiency in Microsoft Office, Adobe Creative Suite and Social Media.

Preferred Qualifications: Master of Fine Arts. Additional years of demonstrated experience as an Arts Administrator in cultural programs, preferably in museums, theater, cultural centers, or not-for-profit institutions. Demonstrated experience working closely with artists and their audiences. Some proficiency in Asian languages. Experience in managing budgets.

Brief Description of Duties: The Program Associate, under the supervision of the Associate Director, will oversee and manage the administrative responsibilities of the Charles B. Wang Center’s Cultural Programs, which includes exhibitions, performing arts, lectures, films, workshops, and cultural festivals. The Program Associate will assist the Associate Director on a daily basis in management of all funds. The incumbent will assist the Associate Director in all phases of the Wang Center’s communications and public relations strategy. Also, responsibilities will include maintaining websites; and drafting the design of various promotional materials such as posters, e-blasts, brochures and program notes.

Administrative Support:

  • Acts as the primary liaison for the Associate Director. Manages the Associate Director’s calendar on a daily basis, confirming and coordinating appointments, receiving and responding to all phone calls and email inquiries.
  • Participates in all phases of hiring and supervision of student staff. Effort includes setting up interviews, coordinating assignments, monitoring students’ performance and ensuring maximum student coverage for the department. Works closely with University departments including External Relations, Facilities, University Police, Campus Operations and Maintenance, and other relevant departments when assisting in the operation of cultural programs.

Cultural Programs:

  • Assists with coordination of program activities and events, such as opening receptions, artist talks, musical performances, workshops and lectures. Acts as a resource for audience and community in providing information. Manages RSVP list and orders supplies for events.


  • Maintains electronic spreadsheets for all department accounts. Effort includes submitting and tracking electronic requisitions, working with vendors to ensure services are complete and vendor payments are processed timely. Will reconcile credit card and cash revenue at the conclusion of each paid program. Works closely with procurement office to resolve and/or correct vendor discrepancies.

PR Marketing Efforts:

  • PR Marketing Efforts: Maintains and updates program website with information related to the program. Uploads pictures, posts announcements, makes sure all information is current and accurate. Contributes to the overall development and implementation of the Wang Center’s communications and public relations by tracking and analyzing effectiveness of public relations. Effort may include monitor and update e-news, print, and TV and radio publicity campaigns. Drafts design materials (posters, flyers, brochures) and Facebook and other social media promotions as instructed by the Director.
  • Other duties or projects as assigned and as appropriate to rank and to Department mission.

For application details, see original posting on

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